Best Receipt Scanner

When it comes to tax time, every so often you find that you are going to have to answer to the IRS for the money that you have claimed in deductions.  And believe it or not, when that time comes, you are going to be very happy that you have looked into something to help you to keep better track of your receipts.  Sure, there are people who spend a lot of time and effort in collecting receipts into plastic bags, or people who are spending a lot of time staple receipts together, but for the rest of us, we may want to look into finding the best receipt scanner (and the best receipt scanner app).

A receipt scanner is a great tool for those of us who have to worry about watching our spending or making sure that we do a good job of keeping track of our receipts; it seems like receipts are always printed on such cheap paper, really.  You will find that a receipt scanner will be a much simpler way to keep track of your receipts, and receipt scanner software can help you to keep track of the receipts over the long term.

Best Receipt Scanners – Compared

Now, before we get too far into this discussion, let us take a quick look at the competitors, and what they can offer you.

NameResolution (DPI)
File TypeOS Compatibility
VuPoint Magic InstaScan ST420300-900JPEG or PDFMac OS or Windows
Fujitsu Scan Snap S1300i150-1200PDFMac OS or Windows
Brother DS-620600-1200PDFMac OS, Windows, Linux
Epson Workforce DS-30600PDF and PDF/AMac OS X and Windows

Now that you have gotten a good general look at the receipt scanners that are out there on the market, it is time that we look at each one and what they can offer.


VuPoint Magic InstaScan ST420 Portable Smart Scanner Bundle – The Thrifty Option

The first offering is not just the standalone scanner, but an entire bundle that is meant to help you to get off to a good start with this kind of technology.  The VuPoint Magic InstaScan ST420 is a great tool for anyone who is looking to record their receipts, be they on the more ‘novice’ side of this, or be they the kind of person who needs to record receipts for business needs and who has worked with similar technologies before.

The bundle comes with the scanner (of course, but it includes more.  It includes and 8 gigabyte SD card for the scanner, so that it can save the data as you’re on the go, and a carrying case, as well as a nice cloth for wiping off the scanner.  Truly, buying this bundle gets you a great value, and gives you everything that you could possibly need in order to be able to begin scanning receipts.

Now, let’s be clear here; the InstaScan is not just built to scan receipts.  That is just something that you can use it for.  But it can scan everything that is printed on reasonably sized paper, from your receipts to bills to important legal documents and more.  It’s a great tool for scanning copies of anything that you may need a copy of on the fly, and even better, it comes in a bundle with all the parts that you are going to need in order to accomplish this. Truly, a great choice for anyone looking for a scanner for documents

  • Includes an OCR program
  • Easy to use and works with Mac or Windows OS
  • Very portable, and the carrying case is a nice touch
  • The OCR program does not work with Mac OS’s

Fujitsu ScanSnap S1300i Mobile Document Scanner – The Name Brand Model

The first thing I noticed about the Fujitsu offering is that it looks strangely like a harmonica.  Am I the only one who notices this?

When looking for the best receipt scanner that 2017 has to offer, it is important that you consider the name, too.  Sure, a no-name brand with a nice bundle is a tempting offer, to be sure, but there is nothing like having a name that you can trust (and customer service that you can believe in) when things are going wrong.

Anyhow, this thing works out very well those who are looking to get a scanner to scan whatever documents that may be involved.  The big complaint that people have with it is that it is kind of chunky for a scanner, but that’s the kind of tradeoff that you are going to be faced with when you are looking for a scanner that can scan at 1200 DPI.

In short, the Fujitsu offering may be the best document scanner that 2017 has to offer, and there are few names that you can put more trust in than Fujitsu.  Definitely worth your consideration.

  • Fujitsu is a trusted name with a long history in the market
  • Writes to PDF format
  • Mac and Windows compatible
  • Kind of bulky compared to other offerings on this list

Brother DS-620 Mobile Color Page Scanner – The Contender

When it comes to finding the best scanner, there are a few things that you have to consider, and ease of use is definitely one of those things. The Brother DS-620 is one of the easiest document scanners to work with, and that is a great thing, believe it or not.  It may not come with receipt scanner software or anything similar, but if you are looking to find a good and worthwhile product, there aren’t a lot of places that you can go that will provide this kind of value.

There’s something that the Brother offering can do that no other reviewed document/receipt scanner is capable of, and it deserves mention; this thing can work with Linux-based computers.  I know, that doesn’t mean a lot to most people, but if you are one of those rare few people who are out there, slaving away on a Linux PC, this may be a great thing for you.

In short, if you’re using a Linux PC, this may be your only option, and it writes to PDF files, which are used by everyone.

  • Works with Linux PC’s
  • Easy to use
  • Writes to PDF format
  • Could be a little less bulky

Epson Workforce DS-30 Portable Document & Image Scanner – The Professional Model

Look at this thing.  It looks amazing, and it looks sleek, and it looks like the kind of thing that anyone could be happy to have as part of their go-bag for work.

Epson is another one of those companies that has a long history for quality (though they were more known as a printer company than anything else), and that being the case, it is not surprising that they make a quality scanner.  Of course, it is a good choice for those who are professionals, and it can be utilized with a variety of software.  It can be used with a Windows or Mac OS PC, and though it cannot be used with Linux, it does write documents in not only PDF, but also PDF/A formats.  Truly, a formidable option, and one that can feel at home in any office space.

  • Very mobile
  • Aesthetically pleasing
  • Can write in PDF/A
  • No negatives to report

Best Receipt Scanner - Buyer's Guide

So, if you are looking to buy your very own receipt scanner, whether you are doing so for business purposes or just so that you can have your very own receipt scanner at home, here are just a few answers to common questions

Does The DPI Actually Matter?

The DPI numbers that have been cited above are basically a measure of resolution. Although it may sound like a very complex thing, it literally stands for ‘dots per inch’, which means how many dots will be printed per inch. 

Does the amount of printing resolution matter all that much, then?  Well, it depends on what you are looking for.  If you want a simple receipt scanner, you will be fine with just having a few hundred DPI, because it means that you are going to be able to still get all the resolution that you could ever need.  But what if you are looking to transfer not just documents, but the occasional picture, or even the occasional legal document?  Well, in such a situation, you’ll definitely want to look into the higher DPI-producing scanners.

How Long Will It Take To Scan?

Well, this is a function of the resolution of the scanning.  If you’re doing a low-res scan, it won’t take a lot of time.  If you’re doing a high-res scan at 1200 DPI, though, it can take entire minutes to complete, and even then you may not be done.  It depends on both the equipment that you are using, as well as depending on how much resolution you need for whatever it is that you are doing.


So, if you are looking to get a personal receipt scanner or a business receipt scanner, here are just a few such devices that you may well be looking for.  Literally any of the devices on this list will do the job for you, of course, but some are better than others, and we’re going to make quick mention of two favorites right now.

Firstly, I’d like to give an award to the cost effective one.  This goes out to the receipt scanner/ document scanner that will give you the most bang for your buck.  Anyhow, that award goes to the Vupoint Magic InstaScan ST420 Portable Smart Scanner Bundle, which includes not only a good scanner, but also a few other odds and ends to help you to make sure that you will be off to a good start, things that you might otherwise have to buy on your own.

Finally, I would like to make mention of the best one that we reviewed.  I know that this may well come as a shock to many, but I would argue that the Brother DS-620 Mobile Color Page Scanner is the best mobile receipt scanner that we took a look at, and one that will be good for most of you.  It also is Linux compatible, which seems to be a nice touch in my opinion.

Now, go forth, and whatever the reason may be behind you needing to scan receipts and documents, you will be well equipped to go out and pick the best tool to accomplish just that particular job.